Archive for the ‘Employee Engagement’ Category

Turning Workplace Clark Kents into Superheroes of Service

Tuesday, May 11th, 2010
© Dmitroza | Dreamstime.com

© Dmitroza | Dreamstime.com

Someone’s late for a meeting. Nobody calls the person on it. Next week, three people are late.  You try to convince yourself it’s a coincidence. Eventually, there won’t be a meeting in the entire organization that starts within 15 minutes of the scheduled time. Before you know it, everyone’s repeating the mantra that “starting late is the ABC Company way!”

You create sales reports to make sure the right people are called on and the right process is followed. Then some sales reports aren’t done accurately or aren’t timely. But it’s your top producer so…what can you say?

Then the top achiever stops doing the reports all together.  The rest of your team members follow the leader. Sales take a nosedive. Your sales team blames the economy and the competition.

Yeah, right.  It’s somebody ELSE’S fault.

Everybody knows the rules—but no one is calling others on it when they break the rules.  Your organization descends into lazy anarchy.  How could it not?

Look at any successful organization and you’ll see a group in which EVERY team member cares enough to call every other team member on it whenever a service standard is breached, a deadline missed, a sales process isn’t followed, or an honor code value violated.

Struggling organizations have folks who just want to be “nice.”  Think Clark Kent. When they see standards breached, they let it all slide.  Why?  So others will let THEM slide when THEY mess up. Eventually they’re all scratching each others backs, watching the iceberg pass by, and wondering why their socks are wet.

People need to understand that it isn’t “mean” to challenge each other—it’s uncaring and unloving to NOT challenge each other for falling short of what’s required. It keeps others small.

A leader’s role is to lead people to a level of greatness they thought was reserved for others—to tear the shirts off these Clark Kents, revealing the ‘S’ of the superhero below.  Your role is to help ordinary people get extraordinary results by using the most basic fact of human psychology:  People move away from pain and toward pleasure.

If somebody doesn’t do what they’re supposed to do and there is no immediate pain, that behavior continues. If there is no pleasure, that behavior isn’t reinforced.

Your job is to celebrate the many wins with rituals of pleasure and to let ALL your people know that celebrating those wins is part of their contribution to the team. It is also your job to make sure that when people don’t do what they’re supposed to do, they experience the pain of addressing the slip-up directly.

A balance of pain and pleasure serves as twin guardrails to guide continuous improvement in behaviors and results.

The ultimate job of a leader is to run an organization in which every person calls every other person “tight.” Only then do you know your people have the maturity both to challenge and to be challenged. When in the history of time has there been a profound result without a profound challenge?

Creating an extraordinary organization doesn’t mean finding extraordinary people. It means helping ordinary people discover that they can be extraordinary.

Culture—The Ultimate Profit Tool

Friday, May 7th, 2010
© Madartists | Dreamstime.com

© Madartists | Dreamstime.com

For three decades, companies across the spectrum have talked about the need to convert to a sales culture.  Talk, talk, talk.  Yet for all the chatter, the number that has successfully converted to a sales culture is still well below five percent! Millions have been spent in an attempt to make the change.  So why have so many repeatedly failed?

Sales and service skills do little to change results UNLESS there is a strong base of people who love what they do.  It’s about the culture! Without the right spirit, no amount of training or hiring will get you headed in the right direction.

A survey by the Corporate Executive Board showed that employees who are “true believers”—who value, enjoy, and believe in what they do—displayed 57 percent more discretionary effort and were 87 percent less likely to leave, while Gallup says that for every $10,000 of payroll, $3,400 of productivity is lost due to “disengaged employees.”

That’s an ugly number.

So what makes people love their jobs, fully engage, and produce greater results? Contrary to what most believe, money has very little to do with it.  What does matter is the three overlooked “must haves” to rejuvenate your people’s passion for extraordinary results.

1.  Kick-butt Rituals of Celebration and Appreciation
Healthy cultures have appreciation as their cultural backbone. They create an environment where everyone, not just the managers, oohs and aahs over each other’s successes and contributions.  They create daily, weekly, and quarterly rituals of celebration and appreciate and coach their people to be positive coaches to each other.

Maybe you have a daily huddle before opening where each person briefly shares an accomplishment while the rest of the team cheers and claps.  Maybe you have a “positive” sharing at the beginning of each weekly strategy meeting and a quarterly awards ceremony filled with many awards and recognitions.  If you create a childlike energy of people high-fiving with joy, you can expect people to thrive under the recognition.

2.  Ironclad Values
Your defined values are your “true north” and a powerhouse of results IF you do them correctly. If your values could be listed as the values of any other company in the country, you haven’t done a good enough job of creating values that will guide you powerfully.  When you say “honesty” or “integrity” or “hard work,” you haven’t really said a thing.  And if people don’t have their quarterly project plans built around the values, guess what? They aren’t really your values.

3.  “We mean it” Behaviors
When an organization defines its behaviors well, then supports and coaches to those behaviors as if they really are to be followed consistently, miraculous transformations begin.

Besides sales and service behaviors, behaviors regarding how to treat and respect coworkers must also be defined, like “no excuses” or “no talking behind peoples’ backs” or “state things in the positive.”  When you are clear in expecting the best in others, people bring their higher selves to work—that part in all of us that knows the right thing to do and the willingness to do it.

Most of all, remember that EVERYTHING is a leadership issue. If you want people to thrive at work and bring their passion for extraordinary results, you must, as a leader, create the environment in which people can thrive.

Planning for Certain Uncertainty

Tuesday, April 27th, 2010
© Solarseven | Dreamstime.com

© Solarseven | Dreamstime.com

You’ve probably heard of the Butterfly Effect, where the beating of a butterfly’s wings sets off a chain of countless small reactions until you’ve got a hurricane on your hands. That’s the economy for you – an incredibly complex web of tiny causes and huge effects. It’s difficult to predict what the world will look like three, six, or twelve months out.

Given all that uncertainty, any minute-to-minute plan you carve in stone is doomed to fail. The move from Step 5 to Step 6 that seemed so logical and inevitable in January may be suicide in July, once the economy has shaken the ground beneath your feet a few times. What you need is a constant reassessment and reorientation to the end results you want, coupled with the skills to adapt and adjust your strategies as the world turns. And churns.

So when you meet later this year to plan your company’s strategic direction, put away that chisel. Instead, define the targets you intend to keep in your sights and build the shared commitment to reach them.

Be strategic. Speaking of your strategic plan, you might just want to put some…you know…strategies in it. You think I’m kidding? The fact is, if you were severely allergic to strategies, I could fill a swimming pool with the strategic plans of typical banks and throw you in, and you wouldn’t get so much as a SNIFFLE. Why? Because most strategic plans are scoured clean of strategies.

They might have goals—yes, lots of them seem to have goals. There may be some initiatives, too, or tactics. And fonts, and margins. But without strategies, world-class results will be something you read about in headlines about the other guy.

Be specific. Vague wandering in the general direction of results will get you vague and general results. Instead, create a plan that zeroes in on the results you expect with glistening, crackling clarity, and build in follow-through templates, making sure that everyone is aligned through weekly check-ins.

Be systematic. Good intentions are swell. A good start on your plan of action is peachy. But you will never connect the dots between Point A and Point Z unless you put a system in place. Not a system that is written up and forgotten, but one that you return to every week for realignment and one that is integrated into every employee’s quarterly plan.

These elements of a successful plan—strategies, precision, and a drum-tight system—are all optional. So is success. But if you choose to follow these guidelines, you’ll be well on your way to the kind of success that will have your old-school competitors running for their silver bullets. Let ‘em run—you’ve got things to do—and an uncertain world in which to do them. Best to have a flexible, dynamic plan to meet that challenge.

Follow through to get the bang for your training buck

Wednesday, April 21st, 2010
© Jgroup | Dreamstime.com

© Jgroup | Dreamstime.com

One semester in middle school, we had the option of taking a bowling class for gym. And I remember clearly, as my ball headed into the gutter time after time—the instructor kept harping on one thing: “Be sure to follow through.”

Follow through? Why? It never made a lick of sense to me. Once the ball is out of my hands, what difference does it make what my arm does?

Finally I got sick of scoring in the low peanuts every game and thought I’d try it. I let the ball go and allowed my arm to continue in a perfect arc.

I can still hear the sound of that strike.

According to the American Society for Training & Development’s Benchmarking Forum, the average annual expenditure per employee on training was $1424 in 2005 (the last year of complete data). But the most successful and productive companies invest $1616 per employee.

Coincidence? You wish. Training provides the best ROI of any investment you can make in your business, period. But there’s something else those high-performing companies do—they follow through after the training is complete. The best way to get results from your training dollars is to expect and measure immediate application of what is learned. Measurement and celebration of the results from the training program need to start within 24 hours of a session or the application of the learned material drops like a stone.

When you work with a training consultant, make sure they don’t pull up stakes and head for the hills five minutes after the last session is over. Good training ALWAYS includes a specific, detailed follow-up plan—or it’s not training. It’s flushing.

Telling the no-kidding truth for no-kidding results

Tuesday, April 13th, 2010
© Devonyu | Dreamstime.com

© Devonyu | Dreamstime.com

What’s WRONG with you?

When I ask it that way, your defenses probably go up in a heartbeat. Nothing’s wrong with me, you’ll insist, thank you very much. And you’ll have lost a shot at self-improvement.

When it comes to their own problems, people don’t often tell the truth. That’s why people with weight problems keep struggling with their weight and alcoholics keep drinking. They’re rarely telling themselves the truth.

In business, most of the problems we encounter result from not telling the truth about our own problems, preferring to insist that everything’s groovy even in the face of the evidence. We put our energy into deflecting blame instead of finding and asking the questions that can lead to a genuine breakthrough.

If you ask a VERY important question, such as, “Why aren’t we twice the size we are?” there are many potential answers. “We don’t have enough salespeople.” “Our salespeople aren’t skilled.” “Our sales manager isn’t following a solid process.” “There are no consequences for inaction.” “Our marketing is ineffective.” And the list goes on…and on….and on.

All of the answers should be entertained. And once they are, the hard part kicks in. Now, figure out the number one reason and decide to have a breakthrough in that area—no matter what.

Much of the $110 billion spent each year on training is spent chasing solutions to the wrong problems—the result of a dishonest self-assessment.

As with all things, the question is not how much you invest, but whether you are aligning your training with dashboards and other business measurement tools to gauge the results. And the best way to invest that money in the right kind of training is to ask the hard questions up front AND to invite someone outside the management loop—and preferably outside the company—to ask the hard questions as well.

Give yourself a break—for productivity’s sake

Wednesday, March 31st, 2010
© Siart | Dreamstime.com

© Siart | Dreamstime.com

How are you responding to these stressful times?  Feeling frazzled?  Going to bed a little later and getting up a little earlier?  Eating lunch at your desk?

If your intention is to strengthen your job security as layoffs happen all around you—you just might want to reconsider that six-cylinder, 24/7 strategy.  It’s counterproductive.

Overstressed employees are less engaged, less focused, and less vision-driven.  This hurts customer service, which in turn hurts everything.  Stressed employees are also more likely to get sick, lose sleep, and develop dysfunctional behaviors, all of which further hurts productivity.

Martin Luther once said, “I generally pray for two hours every day, except on very busy and demanding days. On those days, I pray three.”

Productivity WINS and the bottom line WINS and quality goes UP when employees are happy, rested, and well cared for.  We need to say, “In normal times, I get seven hours’ sleep each night.  But during busy and demanding weeks, I get eight.” It makes sense, and it works.

Want to improve the quality of your work, boost your productivity, impress the boss?  Become a well-oiled machine, not an overheated engine.  Here’s how:

•  First and foremost, take responsibility for your physical and emotional health.  Get rest, eat right, and exercise.  If you see a frazzled, sleep-deprived face in the mirror, consider it not as a badge of honor but as a failure to maximize your abilities by taking proper care of yourself.

•  Show up fully wherever you are.  When you’re at work, be at work, 100 percent.  When you’re at home, be at home.  Both work and home will benefit from your full attention.

•  Set definite limits on work done at home.  Sometimes bringing work home is unavoidable, and that’s fine.  But when it becomes a norm to work through the evening, you are sapping your energy and reducing your productivity.

•  Share your planned limits with those around you.  If you’ve decided not to work after 7 p.m., tell your wife or husband and the kids.  They’ll hold you to it.

•  Build non-negotiable breaks into your workday.  I’m talking about real breaks.  Eating lunch at your desk does NOT count.  Reading spreadsheets in the break room does NOT count.  Get away and recharge your battery.

•  Learn when to say no.  Over commitment destroys productivity.  Stop seeing it as a virtue.  It’s a failure of personal quality control.

One of the keys to all this is silencing the nagging voice in our heads—the one that says “no pain, no gain,” that tells you working more and harder and longer with fewer breaks and less sleep will make you better and more productive.  It’s NONSENSE. 

Run a car’s engine in high gear for hours and you’ll end up with a pile of junk.  Why would running a human being be any different?

The prima donna—and the REAL star

Wednesday, March 24th, 2010
Amorimphoto | Dreamstime.com

Amorimphoto | Dreamstime.com

A friend of a friend of mine played varsity basketball in college.  Brian was never a star, but always a good solid team player with good stats.  Most of all, he could be relied upon, on or off the court.

He didn’t get much attention from the press or the fans because he was overshadowed by a hot shot I’ll call Troy.  Troy was the guy who’d make the three-point shot at the buzzer or do the bob-and-weave, dance-and-fake moves that dazzled the other team and put points on the scoreboard.

But as I watched them play, I began to notice a pattern.  If Brian got the ball, he would immediately look around to see who was in the best position to make the shot.  More often than not, he’d pass.  Once Troy had the ball, though, you knew he’d be taking the shot himself.  He saw even his own team members as obstacles to be gotten around on the way to His Big Moment.

When they both reached their senior year, it was time for the team to vote for Senior MVP.  Brian was sure Troy was a lock.  Troy was sure too.  And they were both wrong.  It was Brian.

The Most Valuable Player isn’t the one who puts the most points on the board.  It’s the one who did the most to advance the team’s goals as a whole.

The same is true in business.  Sometimes the last person to get on board in a culture transformation is the big shot, the star—the one who “knows” he or she is indispensible and is far too busy grooming in the mirror for the next close-up to give a thought to what’s good for the team.

Maybe he has twice the sales numbers of the second place salesperson.  Maybe she’s a genius at schmoozing clients.  But if they can’t get on board a positive culture transformation, I have news for you—he or she ain’t your Most Valuable Player.

Culture is everything.  Sales numbers don’t drive culture—culture drives sales.  Allow a prima donna to smirk on the sidelines while everyone else is hard at work building something new and the tail is wagging the dog. 

As your new culture takes root, your “star” will fast be eclipsed by the skyrocketing productivity of those who had been in his shadow—and you’ll have everything to gain and very little to lose by telling your star player, in no uncertain terms, to get on the team bus or hit the showers.

Point of Clarification—Honest Courage in the Service of Clarity

Wednesday, March 10th, 2010
© F4f | Dreamstime.com

© F4f | Dreamstime.com

I had a colleague years ago named Sandra.  Sandra had a very special skill.  It’s one part honesty and three parts courage—and it made her an indispensible part of any meeting.

I remember one meeting where a consultant kept using a word that no one in the room knew.  Not that anyone admitted this, of course.  We all sat there like lumps, all assuming that we were the only ones who didn’t know the word, and all afraid to show it.

“You have to realize that the customer may be coming to your brochure with an entirely different hermeneutic framework.”

“It’s essential to take the hermeneutics of your ad campaign into account.”

What worried me most was that this word “hermeneutic” kept coming up alongside words like “essential” and “crucial.”  But did I raise a hand?  Not on your life.

“Excuse me,” Sandra said at last. “You keep using that word—’hermeneutic.’  I don’t know what that means.”

The reason I know for certain that no one else in the room knew the word either was the sudden, visible relaxation of all shoulders around the table, accompanied with a dozen little sighs of relief.  We were going to learn the meaning after all, thanks to Sandra’s honest courage.

The next time you find yourself in the same situation—not understanding something, and certain that all those around you do—know that the likelihood that others are also sitting in silent incomprehension is somewhere around (hmm, let me do the math here…carry the six…) somewhere around 100 percent.  And if everyone else DOES happen to know what’s going on, know that it is 100 percent permissible to reveal that you don’t know everything because NO ONE DOES.

So do everyone a favor.  Be like Sandra.  Be the one who is honest and courageous enough to ask for clarification.  You’ll be an asset to workplace communication and a hero to your colleagues.

Oh, and hermeneutics?  The consultant said it means “interpretation.”  Why he couldn’t just say “interpretation” in the first place is a topic for another day.

The Terrible Trio—Vampires, Victims, and Whiners (oh my!)

Tuesday, March 2nd, 2010
© Rinderart | Dreamstime.com

© Rinderart | Dreamstime.com

Part 3:  The Whiner

Ah, whiners.  Instead of telling you what can be done, whiners spend hours vividly outlining what can’t be done and why. Had whiners ruled the world, we’d still be sitting in our caves, huddled around the fire complaining that we can’t find the remote control.

Whining is an attempt to “one-up” others by dismissing all possibilities before anyone has a chance to make a suggestion. Oddly enough, while a whiner’s statement may sound definite, the bluster is actually born of insecurity. Although they have enough mental sharpness to point out problems, they don’t have enough confidence to work at resolving them.  Many people who grow up to be whiners learned early on in life that they could get more attention and by voicing a complaint than by trying to correct a situation.

There isn’t much room for someone like that in a workplace where team members want to rock or in an office where everyone is willing to carry their weight and then some.

Of course, this is not to say that there will never be any whining again, ever. Sometimes it goes with the human condition.  And if we’re honest with ourselves, we have to admit that we’ve ALL have had our moments of whining.

We all have our occasional pity parties or bouts of attention seeking. Despite our knowing how whining can negatively impact others and render us ineffective, there’s a remote chance we might once again choose to uncork that bottle of whine. We’re only human.

Although the ugly truth is that there’s nothing attractive about whining, there are ways to prevent and avoid the condition in ourselves AND in others.  The key is to name it, to make it public, to give ourselves and others permission to laugh it away.

Forge an agreement in your workplace to drive whining away once and for all by flashing the “W” sign—three fingers extended—whenever anyone starts to whine, moan, or groan.  It’s a humorous, non-threatening reminder to stop whining and start creating a solution.

Whenever someone gets the sign, they must agree to stop IMMEDIATELY.  The usual result is a good-natured laugh.  Make sure you distribute the sign evenly around the office—don’t gang up on a single person—and be sure to handle your own occasional dips into Whine Country with good humor and honesty.

Getting it Done—Winning the Execution Game

Wednesday, January 27th, 2010
Dusanzidar | Dreamstime.com

Dusanzidar | Dreamstime.com

Execution is everything.  Plan all you want, dream all you can, then turn that key or you’ve accomplished nothing.  Execution is what separates those who merely have lofty ideas from those who end up winning the game. It’s about taking strategies and making sure they are implemented with power.

Creating a culture of execution is a leadership issue. It combines creating a “no-excuses, get-it-done” culture with the systems, processes, and accountabilities that ensure things are done consistently and done well.

But it’s also more than a leadership issue.  People at every level in an organization can get bogged down in planning and strategizing without ever getting off the pot.

It’s easy to guess which things in a company are measured and audited:  It’s the things that people actually DO and do well.  If you want something done with fairly strong consistency, set measurable benchmarks.

But don’t forget to put systems in place to see if the benchmarks are being met.  If a standard is measured in the forest, and no on is there to audit it—does it make a difference?  Not bloody likely.  Why should it?

You can’t monitor and audit every facet of your business, or you won’t have time to run the business.  So where does execution matter most?  It matters most in the critical moments I call Moments of Truth—the moments where execution can mean the difference between success and failure.

Moments of Truth are those critical times when a customer forms an impression of you, deciding whether your offerings and their standards see eye-to-eye.  Though they vary from industry to industry and business to business, every business has them.  Define them, create measurable goals and a way to assess progress, and GO.

Use weekly planning meetings in which each attendee declares focused results following a clean process and you will create magic. These meetings create the engine to keep people focused on doing the right things and getting results in the areas that matter. It also reveals the “stealth slackers”—those who are otherwise masterful at hiding and looking busy.  Got some of those?

Top performers don’t just stay busy—they know how to get the RIGHT things accomplished. Top performing leaders also know how to get their people focused on doing the right things, especially those things intimately tied to the Moments of Truth that can make or break a company.  They know that accepting no excuses from their team members means permitting no excuses from themselves as well.

For an organization to thrive in these highly competitive times, it is more critical than ever for leaders to build an environment where their word is law. Only by conveying that attitude can they expect others to be held to the same standard.

Miracles are supposed to happen, but they require a steadfast, ironclad system of execution and a leader who is committed to making the miracle happen.  So be the miracle!