Archive for the ‘Personal Transformation’ Category

Let’s Get It Started!

Friday, August 20th, 2010

© Gino Santa Maria | Dreamstime.com

There’s a song I love to play over the loudspeakers at my public events. The song is “Let’s Get it Started” by the Black-Eyed Peas, and we use it to call everybody back from break, to pump them up and get them ready to GET IT STARTED again!

We could use just about any high-energy song to get people’s attention, but this one has something special, and its right there in the title––Let’s get it started. It doesn’t say, “Let’s hope somebody else gets it started.” It’s about US, you and me, getting started and making things happen.

Maybe you’re playing a waiting game in your company, waiting for management to get the memo and start making a positive culture change happen. You’ve filled out enough suggestion cards to fill the old card catalog at the New York Public Library. Maybe you’ve even dropped a few heavy hints in person. Nothing. Ever. Happens.

Time to stop waiting. It’s time to get it started.

Culture change is first and foremost about a change in attitudes. It’s about making people feel appreciated, giving them a common goal, and helping them to have fun in the process. NONE of these requires a lot of money or time, and best of all, NONE requires the involvement of the head honchos.

Still, you don’t have to do this all alone. Certainly there are two or three other people who would like to see your workplace transformed. Put together an informal group––a “coalition of the willing”––and brainstorm ways to turn the place around. There is nothing more fun than taking the bull by the horns and watching as you turn around not just a workplace, but the lives of the people who spend half of their waking hours IN that workplace.

Here are three ways to get it started:

1. Create your own contest. If you know your company has an objective to sell 750 widgets a month, create a contest. Split your staff into teams. Have them report daily and put points for sales up on a white board. Hoot and holler, give out prizes for individuals and teams. Prizes don’t have to be expensive—people will knock themselves out for a chocolate kiss.

2. Start a low-key campaign against dysfunctional behaviors. Quietly enlist as many co-workers as possible in a pact to not engage in gossip, backstabbing, whining, or nay-saying, and to gently call others on it when they hear it in action.

3. Connect. It’s easy to crawl into our shells, keep our eyes on the floor, and forget that we’re surrounded by actual no-kidding people all day. Make an effort to meet the eyes of your co-workers. Smile and say hello. Ask about the family. This isn’t rocket science––but these simple connections can do more for transforming a workplace culture than the most elaborate system of incentives.

At the end of the first month, pull the team together to take a reading. Odds are very good that you’ll see evidence everywhere that things will never be the same.

The Limits of Compassion (and yes, there are some)

Thursday, July 15th, 2010
© Beatrice Killam | Dreamstime.com

© Beatrice Killam | Dreamstime.com

I am human.  And I’m willing to bet that four out of five readers of this column are human, too.

As humans, we come equipped with massive contradictions and imperfections.  Our emotions battle with our intellect.  Our community spirit wrestles with our selfishness.  We think thoughts both lofty and low and emit smells both lovely and, uh…not.

But when we come together in the workplace, we’re making a deal with each other to bring our higher, stronger, better selves to the game.  It’s not that our weaknesses cease to exist, but they do cease to ride shotgun on our day.

There are days when I’m running on two cylinders or less—not enough sleep, not enough breakfast, too many pressures, bad news, whatever.  You have to figure at least one out of every four people around you feels about the same on any given day.

Now suppose we all had permission to give full expression to those feelings—you’d have 25 percent of the people in any given workplace whining, sighing, crying, or screaming their way through the day. The drain on productivity would be impossible.  Forget about achieving anything great or being of profound service, even on your own good days.

A little expression of fatigue or frustration once in a while is fine, and we can all be there for each other at those times.  But then there are the people who seem to have woven dramatic emotional displays into their job description, day after day after day.

Not okay.

Approach this carefully by all means, but for the sake of everyone’s sanity, DO approach it.  Start by expressing genuine concern.  Is there something going on in this person’s life that they’d like to talk about?  Is there anything you can do to help?

If he or she waves off your attempts to help and continues to be a vortex of negative energy, ramp it up a bit.  Ask Human Resources or your immediate manager if anything can be done to assist the person—and drop a mention of how long it has gone on and how difficult it is to work well in the presence of such displays.

If you have offered personal concern AND attempted to get help at a higher level and no improvement is made, it’s time to call in that mutual contract, that unspoken but rock-solid agreement to bring our higher, stronger selves to work.  Let the person know gently but firmly that something’s gotta give, that she MUST take advantage of offers of help, that the situation is impacting the work and attitudes of those around her.

If no improvement is forthcoming, it is incumbent on you to return to management with a stronger insistence that something be done.

Confessions of a Recovering Workplace Gossip

Wednesday, July 7th, 2010
© Varina And Jay Patel | Dreamstime.com

© Varina And Jay Patel | Dreamstime.com

So you’ve never gossiped, you say – never talked about a colleague behind her back, never spread a juicy rumor.  Congratulations!  I don’t believe you.

Okay, I suppose it’s possible.  But most of you out there have probably indulged in this bad behavior at some point.  I’m sorry to say there was a time when I did as well.  Then I came to realize how poisonous and destructive workplace gossip is.  Now I spend my time spreading the anti-gossip gospel.

A workplace full of whispered gossip is excruciating.  It is destructive to the soul of your workplace and the souls of the people in it.  They never feel safe, always wondering who is talking behind their backs.

Jack has a problem with Tom. So what does Jack do? He tells Lynne, and Jess, and Steve, and Jim, and Sandy.  Everyone, that is, but Tom.

It gets even better. Jack quickly realizes he can’t trust Lynne, Jess, Steve, Jim, or Sandy. They are the kind of people who welcome gossip, you see, and people who accept gossip tend to be equal-opportunity mudslingers. Soon enough, they’ll be welcoming gossip about Jack.

Okay, now let’s suppose you’ve got the message.  You’ve quit cold turkey on gossiping and backstabbing.  But what do you do when someone ELSE comes to you with gossip?

You can certainly put your fingers in your ears and hum the 1812 Overture while tap dancing.  But that won’t do anything to help Jack out of his own nasty gossiping habit.  And since it’s your watering hole he’s muddying, you have a vested interest in helping him on the road to recovery.

Next time Jack comes to you with complaints about Tom, simply say, “Gee, this sounds serious!  Let’s go talk to Tom directly so you can work this out.” When he looks panic-stricken, underline the point: “Well is this a serious problem or isn’t it?  I can’t do anything to help you solve it – only Tom can do that. So please promise me you’re heading directly there. If it isn’t serious, then what are we talking about?”

This approach may or may not shock Jack into giving up gossip, but it will certainly send a message that YOU are not an available receiver.  It also lets him know that you will not be gossiping behind his back – a positive message in and of itself.

When the squeaky wheel deserves the grease—and when to just change the tire

Friday, July 2nd, 2010
© Peter Burnett | Dreamstime.com

© Peter Burnett | Dreamstime.com

“The squeaky wheel gets the grease.”  Whenever my mother said that to me, it meant “Stand up for yourself!  Speak up!  Don’t let the world run you over!”

And as usual, she was right.

But there’s another kind of squeak that really shouldn’t get a bit of attention.  It still does, but it really shouldn’t.  It’s the squeak-squeak-squeak of excuses and complaints.

When someone tells you why they didn’t meet their goals, why they missed the meeting, why their productivity is down for the third decade running, THAT’S a squeak worth ignoring.  But too often we rush in with the grease, assuring the squeaker that it’s okay, that everybody has those decades, blah bah blah.  In the process, we enable the next squeak, and the next.  Worse than that, we’ve pretty much GUARANTEED it.  Hey, why stop squeaking if it brings all that yummy attention?

Yes, it’s true—everybody whines once in a while.  It’s part of being human.  But when someone is a serial whiner and a compulsive excuse-maker, it’s usually an indication that the person has not aligned his or her personal plan with the company’s interests and is busily boohooing about how uncomfortable that is.

If someone is a professional and doesn’t have a quarterly plan they’ve developed with specific numbered goals and deadlines for initiatives, all tied into the organization’s objectives, it’s time to get out the jack and change that tire.  Hard to hear but true. Companies don’t have time to babysit and spoon-feed during difficult times.

There’s another kind of squeak, though—one that deserves all the attention you can give it.  It doesn’t come after the fact (“I didn’t meet the deadline because…”) but BEFORE things go wrong.

Let’s call it “positive squeaking.”

Positive squeaking happens when a team member has her eye on the ball so well that she notices a project going off the rails BEFORE it’s too late—and squeaks her team, herself, even her boss back onto the rails in the interest of the objective.

Positive squeaking calls it tight, insists on deadlines, rejects excuses.  Positive squeaking doesn’t say, “It’s not my fault—I sent an email last week and never heard back.”  It picks up the phone.  It walks down the hall and knocks on office doors until it gets answers.  Heck, it camps out on doorsteps.  It won’t take silence for an answer.

Annoying?  Sure it is.  All squeaks are.  That’s why they get the grease. But a squeak that’s insisting on the objective and refusing to take excuses—well, that’s a squeak well worth greasing.

Turning Workplace Clark Kents into Superheroes of Service

Tuesday, May 11th, 2010
© Dmitroza | Dreamstime.com

© Dmitroza | Dreamstime.com

Someone’s late for a meeting. Nobody calls the person on it. Next week, three people are late.  You try to convince yourself it’s a coincidence. Eventually, there won’t be a meeting in the entire organization that starts within 15 minutes of the scheduled time. Before you know it, everyone’s repeating the mantra that “starting late is the ABC Company way!”

You create sales reports to make sure the right people are called on and the right process is followed. Then some sales reports aren’t done accurately or aren’t timely. But it’s your top producer so…what can you say?

Then the top achiever stops doing the reports all together.  The rest of your team members follow the leader. Sales take a nosedive. Your sales team blames the economy and the competition.

Yeah, right.  It’s somebody ELSE’S fault.

Everybody knows the rules—but no one is calling others on it when they break the rules.  Your organization descends into lazy anarchy.  How could it not?

Look at any successful organization and you’ll see a group in which EVERY team member cares enough to call every other team member on it whenever a service standard is breached, a deadline missed, a sales process isn’t followed, or an honor code value violated.

Struggling organizations have folks who just want to be “nice.”  Think Clark Kent. When they see standards breached, they let it all slide.  Why?  So others will let THEM slide when THEY mess up. Eventually they’re all scratching each others backs, watching the iceberg pass by, and wondering why their socks are wet.

People need to understand that it isn’t “mean” to challenge each other—it’s uncaring and unloving to NOT challenge each other for falling short of what’s required. It keeps others small.

A leader’s role is to lead people to a level of greatness they thought was reserved for others—to tear the shirts off these Clark Kents, revealing the ‘S’ of the superhero below.  Your role is to help ordinary people get extraordinary results by using the most basic fact of human psychology:  People move away from pain and toward pleasure.

If somebody doesn’t do what they’re supposed to do and there is no immediate pain, that behavior continues. If there is no pleasure, that behavior isn’t reinforced.

Your job is to celebrate the many wins with rituals of pleasure and to let ALL your people know that celebrating those wins is part of their contribution to the team. It is also your job to make sure that when people don’t do what they’re supposed to do, they experience the pain of addressing the slip-up directly.

A balance of pain and pleasure serves as twin guardrails to guide continuous improvement in behaviors and results.

The ultimate job of a leader is to run an organization in which every person calls every other person “tight.” Only then do you know your people have the maturity both to challenge and to be challenged. When in the history of time has there been a profound result without a profound challenge?

Creating an extraordinary organization doesn’t mean finding extraordinary people. It means helping ordinary people discover that they can be extraordinary.

Follow through to get the bang for your training buck

Wednesday, April 21st, 2010
© Jgroup | Dreamstime.com

© Jgroup | Dreamstime.com

One semester in middle school, we had the option of taking a bowling class for gym. And I remember clearly, as my ball headed into the gutter time after time—the instructor kept harping on one thing: “Be sure to follow through.”

Follow through? Why? It never made a lick of sense to me. Once the ball is out of my hands, what difference does it make what my arm does?

Finally I got sick of scoring in the low peanuts every game and thought I’d try it. I let the ball go and allowed my arm to continue in a perfect arc.

I can still hear the sound of that strike.

According to the American Society for Training & Development’s Benchmarking Forum, the average annual expenditure per employee on training was $1424 in 2005 (the last year of complete data). But the most successful and productive companies invest $1616 per employee.

Coincidence? You wish. Training provides the best ROI of any investment you can make in your business, period. But there’s something else those high-performing companies do—they follow through after the training is complete. The best way to get results from your training dollars is to expect and measure immediate application of what is learned. Measurement and celebration of the results from the training program need to start within 24 hours of a session or the application of the learned material drops like a stone.

When you work with a training consultant, make sure they don’t pull up stakes and head for the hills five minutes after the last session is over. Good training ALWAYS includes a specific, detailed follow-up plan—or it’s not training. It’s flushing.

Telling the no-kidding truth for no-kidding results

Tuesday, April 13th, 2010
© Devonyu | Dreamstime.com

© Devonyu | Dreamstime.com

What’s WRONG with you?

When I ask it that way, your defenses probably go up in a heartbeat. Nothing’s wrong with me, you’ll insist, thank you very much. And you’ll have lost a shot at self-improvement.

When it comes to their own problems, people don’t often tell the truth. That’s why people with weight problems keep struggling with their weight and alcoholics keep drinking. They’re rarely telling themselves the truth.

In business, most of the problems we encounter result from not telling the truth about our own problems, preferring to insist that everything’s groovy even in the face of the evidence. We put our energy into deflecting blame instead of finding and asking the questions that can lead to a genuine breakthrough.

If you ask a VERY important question, such as, “Why aren’t we twice the size we are?” there are many potential answers. “We don’t have enough salespeople.” “Our salespeople aren’t skilled.” “Our sales manager isn’t following a solid process.” “There are no consequences for inaction.” “Our marketing is ineffective.” And the list goes on…and on….and on.

All of the answers should be entertained. And once they are, the hard part kicks in. Now, figure out the number one reason and decide to have a breakthrough in that area—no matter what.

Much of the $110 billion spent each year on training is spent chasing solutions to the wrong problems—the result of a dishonest self-assessment.

As with all things, the question is not how much you invest, but whether you are aligning your training with dashboards and other business measurement tools to gauge the results. And the best way to invest that money in the right kind of training is to ask the hard questions up front AND to invite someone outside the management loop—and preferably outside the company—to ask the hard questions as well.

Screw up? Chin up! ‘Fess up—then clean up

Tuesday, April 6th, 2010
© Nruboc | Dreamstime.com

© Nruboc | Dreamstime.com

You’re human, so you’ll make mistakes. It’s part of the bargain. You’ll miss deadlines. You’ll drop the ball in a hundred different ways.  No matter how hard you try, you WILL disappoint people by not meeting their expectations and living up to your commitments.

That’s why it’s crucial to have the ability to (1) admit your mistakes, and (2) clean up after yourself.

A clean-up has two parts—acknowledging the result wasn’t okay and committing to take corrective action. When you miss a deadline, you owe it to your team to say, “I’m so sorry I missed that deadline. There’s no excuse. It shouldn’t have happened. I’m putting a tickler system in place to remind myself earlier in the process so it won’t happen again.”

In a world of wall-to-wall denial and deflection of blame, just IMAGINE the reaction that kind of honesty will get.

When a document slips through with errors—and you know it will sometimes—your boss expects to witness a duck-and-cover drill.  Imagine instead if she hears, “I can see that I made mistakes in this document and I know that’s not acceptable. I will put a reminder at my desk to checklist each document before I submit it to make sure they are double-checked and accurate. I want you to be able to trust me.”  It’ll stand out like a stallion in a herd of mules.

If someone DOES react badly to your honesty—and again, sometimes they will—just grin and bear it, knowing you are not responsible for the reactions of others.  Make an honest willingness to clean up your messes a way of life, and 99 times out of 100, the world will beat a path to your door.

Give yourself a break—for productivity’s sake

Wednesday, March 31st, 2010
© Siart | Dreamstime.com

© Siart | Dreamstime.com

How are you responding to these stressful times?  Feeling frazzled?  Going to bed a little later and getting up a little earlier?  Eating lunch at your desk?

If your intention is to strengthen your job security as layoffs happen all around you—you just might want to reconsider that six-cylinder, 24/7 strategy.  It’s counterproductive.

Overstressed employees are less engaged, less focused, and less vision-driven.  This hurts customer service, which in turn hurts everything.  Stressed employees are also more likely to get sick, lose sleep, and develop dysfunctional behaviors, all of which further hurts productivity.

Martin Luther once said, “I generally pray for two hours every day, except on very busy and demanding days. On those days, I pray three.”

Productivity WINS and the bottom line WINS and quality goes UP when employees are happy, rested, and well cared for.  We need to say, “In normal times, I get seven hours’ sleep each night.  But during busy and demanding weeks, I get eight.” It makes sense, and it works.

Want to improve the quality of your work, boost your productivity, impress the boss?  Become a well-oiled machine, not an overheated engine.  Here’s how:

•  First and foremost, take responsibility for your physical and emotional health.  Get rest, eat right, and exercise.  If you see a frazzled, sleep-deprived face in the mirror, consider it not as a badge of honor but as a failure to maximize your abilities by taking proper care of yourself.

•  Show up fully wherever you are.  When you’re at work, be at work, 100 percent.  When you’re at home, be at home.  Both work and home will benefit from your full attention.

•  Set definite limits on work done at home.  Sometimes bringing work home is unavoidable, and that’s fine.  But when it becomes a norm to work through the evening, you are sapping your energy and reducing your productivity.

•  Share your planned limits with those around you.  If you’ve decided not to work after 7 p.m., tell your wife or husband and the kids.  They’ll hold you to it.

•  Build non-negotiable breaks into your workday.  I’m talking about real breaks.  Eating lunch at your desk does NOT count.  Reading spreadsheets in the break room does NOT count.  Get away and recharge your battery.

•  Learn when to say no.  Over commitment destroys productivity.  Stop seeing it as a virtue.  It’s a failure of personal quality control.

One of the keys to all this is silencing the nagging voice in our heads—the one that says “no pain, no gain,” that tells you working more and harder and longer with fewer breaks and less sleep will make you better and more productive.  It’s NONSENSE. 

Run a car’s engine in high gear for hours and you’ll end up with a pile of junk.  Why would running a human being be any different?

The prima donna—and the REAL star

Wednesday, March 24th, 2010
Amorimphoto | Dreamstime.com

Amorimphoto | Dreamstime.com

A friend of a friend of mine played varsity basketball in college.  Brian was never a star, but always a good solid team player with good stats.  Most of all, he could be relied upon, on or off the court.

He didn’t get much attention from the press or the fans because he was overshadowed by a hot shot I’ll call Troy.  Troy was the guy who’d make the three-point shot at the buzzer or do the bob-and-weave, dance-and-fake moves that dazzled the other team and put points on the scoreboard.

But as I watched them play, I began to notice a pattern.  If Brian got the ball, he would immediately look around to see who was in the best position to make the shot.  More often than not, he’d pass.  Once Troy had the ball, though, you knew he’d be taking the shot himself.  He saw even his own team members as obstacles to be gotten around on the way to His Big Moment.

When they both reached their senior year, it was time for the team to vote for Senior MVP.  Brian was sure Troy was a lock.  Troy was sure too.  And they were both wrong.  It was Brian.

The Most Valuable Player isn’t the one who puts the most points on the board.  It’s the one who did the most to advance the team’s goals as a whole.

The same is true in business.  Sometimes the last person to get on board in a culture transformation is the big shot, the star—the one who “knows” he or she is indispensible and is far too busy grooming in the mirror for the next close-up to give a thought to what’s good for the team.

Maybe he has twice the sales numbers of the second place salesperson.  Maybe she’s a genius at schmoozing clients.  But if they can’t get on board a positive culture transformation, I have news for you—he or she ain’t your Most Valuable Player.

Culture is everything.  Sales numbers don’t drive culture—culture drives sales.  Allow a prima donna to smirk on the sidelines while everyone else is hard at work building something new and the tail is wagging the dog. 

As your new culture takes root, your “star” will fast be eclipsed by the skyrocketing productivity of those who had been in his shadow—and you’ll have everything to gain and very little to lose by telling your star player, in no uncertain terms, to get on the team bus or hit the showers.