Thank God It's Monday®! Blog

Productive Meetings

 

 

If you ever really want to waste time at work, go to a meeting. A meeting that’s unstructured, that doesn’t have an actual agenda where you know exactly what the outcomes are for each section of the meeting, what time it starts, when it ends, who is responsible, and what you’re truly trying to accomplish, you can waste a lot of time in meetings. You see, in most meetings, there’s topics listed. While topic is lovely, but it doesn’t instruct people about what are we really doing about that topic?

For example, if the topic says Holiday Party, no one knows what you’re really doing. If instead you say define the budget, the theme and choose the date, and assign the team members who will be in charge of the holiday party, now everyone knows the outcomes of the meeting, and by doing that, everyone gets the outcomes so much faster. So make sure that you create actionable agendas, not agendas, and if there’s isn’t an agenda, don’t go to the meeting.

Healthy Dissidence

 

 

When you’re in a meeting, it is your ethical obligation to challenge the ideas in productive ways, offer alternative information, suggest that you have some additional ideas, and to truly listen to what others have to say. And then whatever decision is made, support the idea. It is extremely dysfunctional and unhealthy for the organization for you instead to walk out and disagree about what happened in the meeting to others who weren’t in the meeting. That’s called a meeting outside of the meeting, and that’s passive-aggressive behavior. So when you are in the meeting, it’s your job to be heard and to hear.

Jim Collins did research on the 3,000 best decisions ever made in business. What he found is that in every case, there was dissension at the time of the decision. In other words, there was not uniform buy-in. The job is to challenge the ideas, but once the decision is made, is to line up and support that idea. Even if it’s a bad decision, make a bad decision good. So no meetings outside of meetings. Instead, bring your ideas in that meeting and be productive for your team members.

How to Avoid Re-work

 

 

It’s amazing how much rework happens in America today. You see someone will ask for something to be done, and that person will go, “Okay,” and they’ll go off to do something. What they didn’t do is say, “Okay what are the conditions of satisfaction? When does this need to be done? How has this been done in the past? Are there any procedures written? How can I optimize this? What’s “over the moon” results for this particular project?”

When good questions are asked, then good results can happen. Also, as soon as that project is complete, it’s not truly complete until you go back to the person who asked you to do that and say, “Did this meet the conditions of satisfaction?” You see by making sure that you get the conditions of satisfaction and making sure that you met conditions of satisfaction, you create great results with very little rework and are much more time efficient.

Now as much as we love to work, it’s also nice to go home and be around our significant others and our families. And we do that best when we do things right the first time.

Appreciate Your Boss

 

 

If you go to your boss’s door, I suggest that perhaps there is not a path in the carpet that’s worn out from people walking in, appreciating him or her. You see, many people don’t think that we appreciate the boss, because they think, “Well that’s not my job, they should be appreciating me.” But the reality is, when you’re appreciating the kind things your boss does, the coaching that they’re giving you, the care that they give to you, the outcomes that they’re creating, and the possibilities that are created in your department as a result of the work they do, they create better results, as well. So realize that bosses are human, too, and step up and start to create more impact in your department and in your organization, by appreciating those you report to.

Love the One You Are With

 

 

Ah, there’s an old song, Love the One You’re With. Yeah, that’s a fun song, but there’s also a reality of that as well. I had a boss years ago that taught me something, and he said, “Always go out at the top of your game.” Love what you do and move on only when you’ve created such remarkable success that now you have to go to the next thing because you’ve so outgrown that particular piece. Love the one you’re with.

So, every job I ever had, there were lots of things that were wrong. Lots of people that were somewhat difficult to work around, lots of things that broke down, but I chose to love the one I was with, and it created opportunities.

How can you love the one you’re with? How can you love this job and be so good at it that it creates more opportunities that the only reason that you move on is because you are advancing to something that’s an even bigger possibility. Love the one you’re with.